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Mississippi State University HVAC Air Filter Replacement RFP 2026

Mississippi State University, Mississippi State, MS·Higher Ed

4 days until submission deadline — June 16, 2026

Jun 16, 2026
Submission Deadline
Primary Contact
Jennifer Mayfield · (662) 325-2550
Contract Term
3 years
Scope Location
Starkville, Mississippi
Submission Address
Office of Procurement Services, 405 Garrard Road East, Starkville, MS 39759

Summary

Mississippi State University is seeking sealed bids for the replacement and installation of HVAC air filters across its main campus. The scope includes providing all labor, materials, equipment, and expertise necessary for filter replacement, removal, and disposal. The vendor will be responsible for quarterly replacements and must provide their own storage for filters.

Evaluation Criteria

Vendor's ability to deliver objective and functions, Competitive fees, Vendor's experience with similar design concepts and marketing plans, Knowledge of MSU HVAC systems, building inventory, and filter locations, Experience, past performance, and vendor reputation, Fees

Required Deliverables

Dated receipt or ticket indicating filters replaced and location, Quarterly report indicating filter changes

Required Attachments

Appendix A: Signature Page
4
days remaining

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Frequently Asked Questions

How do I respond to this RFP from Mississippi State University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. Proposals should be submitted to: Office of Procurement Services, 405 Garrard Road East, Starkville, MS 39759. For questions, contact Jennifer Mayfield at (662) 325-2550.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mississippi State University?

Civic IQ tracks all active and historical solicitations from Mississippi State University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of June 16, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mississippi State University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mississippi State University in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jennifer Mayfield at (662) 325-2550. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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