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RFPCLOSED

Request for Proposals for Electronic Health Record (EHR) and Billing System for School-Based Health and Behavioral Health Services

Imperial County Office of Education, El Centro, CA·School
Jan 16, 2026
Submission Deadline
Scope Location
Imperial County

Summary

Imperial County Office of Education (ICOE) is seeking a qualified vendor to provide a comprehensive Electronic Health Record (EHR) and billing system for school-based health and behavioral health services. The system will support a countywide consortium of local educational agencies (LEAs) in billing for services under the Child and Youth Behavioral Health Initiative (CYBHI) Multi-Payer Fee Schedule.

Evaluation Criteria

Platform and Billing Functionality, Technical Requirements and Security, Support and Training, Implementation and Project Management, Experience and Qualifications, Proposed Costs

Required Attachments

Cover Letter, Vendor Profile and Experience, Insurance Documentation, Proposed Costs
148
days late

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Frequently Asked Questions

How do I respond to this RFP from Imperial County Office of Education?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Imperial County Office of Education?

Civic IQ tracks all active and historical solicitations from Imperial County Office of Education. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Imperial County Office of Education for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Imperial County Office of Education in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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