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INVITATION FOR BID CN2024-01 IWCS MILK & DAIRY

Isle of Wight County Public Schools, Smithfield, VA·School
Jul 30, 2024
Submission Deadline
Reported: ISLE OF WIGHT COUNTY SCHOOLS
Kathy Hicks
276-492-9743
12 months duration
Submit at: Isle of Wight County Schools, Central Office, 820 West Main Street, Smithfield VA 23430

Summary

This document is an invitation for sealed bids from qualified distributors for the supply and delivery of milk and dairy products for nine schools in Isle of Wight County. The contract period is from August 1, 2024, to July 31, 2025. Bids are due by July 30, 2024, at 10:00 a.m. and will be awarded following the next regular school board meeting.

Required Attachments

Buy American Certification, Certificate Regarding Debarment, Suspension, Certificate Regarding Lobbying, Anti-Lobbying Amendment, State Corporate Commission Form, Certification of Contractor, Certificate of Independent Pricing/Non-Collusion, Pricing Schedule

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Isle of Wight County Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 30, 2024. Proposals should be submitted to: Isle of Wight County Schools, Central Office, 820 West Main Street, Smithfield VA 23430. For questions, contact Kathy Hicks at 276-492-9743.

Where can I find more RFPs from Isle of Wight County Public Schools?

Civic IQ tracks all active and historical solicitations from Isle of Wight County Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Isle of Wight County Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Isle of Wight County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kathy Hicks at 276-492-9743. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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