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RFPCLOSED

Video Surveillance And Access Control

City of East Wenatchee, City of East Wenatchee, WA·City
Oct 27, 2022
Posted Date
Nov 09, 2022
Submission Deadline
Maria Holman
(509) 884-9515
East Wenatchee, WA

Summary

The City of East Wenatchee is seeking proposals for a centrally managed video surveillance and building access control system for a remodeled city building. The system should enable internal and external video monitoring, expansion for future growth, integration with access control, and provide timely, reliable, and cost-effective services. The access control solution should enable electronic access to selected doors, provide expansion, integrate with video surveillance, and be timely, reliable, and cost-effective.

Evaluation Criteria

System capabilities, installation/integration/testing/training/service, respondent experience and qualifications, respondent references, total cost, compatibility with existing City Hall camera system, RFP response document completeness.

Required Deliverables

Video surveillance and access control system, Equipment, Materials, Training, Supervision, Analysis, Scope, Design, Installation, Programming, Calibration, Adjustment, Documentation, Testing, Support, And maintenance.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of East Wenatchee?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2022. For questions, contact Maria Holman at (509) 884-9515.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of East Wenatchee?

Civic IQ tracks all active and historical solicitations from City of East Wenatchee. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of East Wenatchee for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of East Wenatchee in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Maria Holman at (509) 884-9515. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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