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RFPCLOSED

REQUEST FOR PROPOSALS FOR JANITORIAL SERVICES

Olivenhain Municipal Water District, Encinitas, CA·Utility District
Sep 17, 2021
Submission Deadline
Reported: OLIVENHAIN Municipal Water District
Jason P. Hubbard, PE
3 year term
36 months duration
Olivenhain Municipal Water District Offices, 4S Ranch Water Reclamation Facility, David C. McCollom Water Treatment Plant, Elfin Forest Reserve Park Ranger's Office Trailer and Interpretive Center
Submit at: OMWD Main offices in electronic format (PDF) via email to prebid@olivenhain.com or delivered in person to the OMWD Main Office front desk at 1966 Olivenhain Road, Encinitas, CA 92024.

Summary

The Olivenhain Municipal Water District (OMWD) is seeking proposals from qualified janitorial contractors to provide janitorial services for a three (3) year term. The RFP describes the required scope of services, the contractor selection process, and the minimum information that must be included in the proposal.

Evaluation Criteria

Approach to Work (75%), Experience (25%)

Required Deliverables

Proposal including detailed discussion of contractor's approach, estimation of hours for janitorial services, documentation of qualifications, estimated cost analysis (total fee per site, labor, direct costs), proposed scope of work for Bid Schedule M-1 through M-4.

Required Attachments

EXHIBIT “A” Scope of Work/Site Task List, Exhibit "C” Special Provisions, Draft Professional Services Agreement for Janitorial Services, Bid Schedule, Site Location Photos/Plans, and Maintenance Report

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Olivenhain Municipal Water District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2021. Proposals should be submitted to: OMWD Main offices in electronic format (PDF) via email to prebid@olivenhain.com or delivered in person to the OMWD Main Office front desk at 1966 Olivenhain Road, Encinitas, CA 92024.. For questions, contact Jason P. Hubbard, PE.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Olivenhain Municipal Water District?

Civic IQ tracks all active and historical solicitations from Olivenhain Municipal Water District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Olivenhain Municipal Water District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Olivenhain Municipal Water District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason P. Hubbard, PE. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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