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RFPCLOSED

Request For Proposal (rfp) For Managed Print Services

Fairfield Community School District, IA·School
Jun 16, 2023
Posted Date
Jul 12, 2023
Submission Deadline
John Grunwald
5 year term
60 months duration
Fairfield, IA
Submit at: PRINTER/COPIER RFP ATTN: John Grunwald, FAIRFIELD COMMUNITY SCHOOL DISTRICT, 403 S 20th St Fairfield, IA 52556

Summary

The Fairfield Community School District (FCSD) is accepting RFPs for printing, copying, and the associated maintenance of devices throughout the district's campuses. The district will award a five-year contract to a single provider.

Evaluation Criteria

Cost, Technology, Respondent/Manufacturer, Support

Required Deliverables

New (non-refurbished) equipment, Network connected, Centrally managed, Printing, Copying, And associated maintenance services, Papercut MF installation and servicing, Standardized single-function printer environment, Auto-toner delivery, Advanced monitoring system, 2-hour onsite response time for copier/printer equipment, Project manager, Staff for installation, Loaner/replacement devices.

Required Attachments

Response Sheet, materials associated with proposed devices

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Fairfield Community School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2023. Proposals should be submitted to: PRINTER/COPIER RFP ATTN: John Grunwald, FAIRFIELD COMMUNITY SCHOOL DISTRICT, 403 S 20th St Fairfield, IA 52556. For questions, contact John Grunwald.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Fairfield Community School District?

Civic IQ tracks all active and historical solicitations from Fairfield Community School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Fairfield Community School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Fairfield Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is John Grunwald. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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