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RFPCLOSED

Beer & Wine Vendor Services – Icehouse Amphitheater 2026 Season

Town of Lexington, Town of Lexington, SC·City
Sep 17, 2025
Posted Date
Oct 16, 2025
Submission Deadline
Maddy LaFontan
(803) 951-4636
Lexington, SC
Submit at: 111 Maiden Lane, Lexington, SC 29072

Summary

The Town of Lexington is seeking proposals from qualified vendors to provide beer and wine sales services at the Icehouse Amphitheater during the 2026 event season. The selected vendor will be responsible for managing all aspects of beer and wine sales, including compliance with local, state, and federal regulations.

Evaluation Criteria

Compliance with submission requirements, Vendor qualifications and experience, Quality of proposed operations plan and staffing, Proposed menu and pricing strategy, Ability to comply with Town requirements, laws, and regulations.

Required Attachments

Sample Vendor Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Lexington?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2025. Proposals should be submitted to: 111 Maiden Lane, Lexington, SC 29072. For questions, contact Maddy LaFontan at (803) 951-4636.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Lexington?

Civic IQ tracks all active and historical solicitations from Town of Lexington. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Lexington for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Lexington in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Maddy LaFontan at (803) 951-4636. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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