Civic IQ
RFPCLOSED

Emergency Notification System

Orangeburg County, Orangeburg County, SC·County
Feb 25, 2026
Posted Date
Mar 11, 2026
Submission Deadline
Jamie McClary
(803) 533-6121
1 year term
60 months duration
Orangeburg County, South Carolina
Submit at: Procurement Office, 3rd Floor, Finance Dept., 1437 Amelia Street, Orangeburg, S.C.

Summary

Solicits proposals for an emergency notification system. The system should be web-based, secure, and capable of sending notifications via multiple formats including calls, SMS, email, VOIP, and social networks. It must meet federal, state, and local requirements for IPAWS and EAS integration. The vendor will host the system and provide training. The contract term is one year with up to five-year extensions.

Evaluation Criteria

Compliance with Scope of Work and Bidder Qualifications, Total cost to be incurred to the County, Bidder record of performances and integrity, Ability to deliver in a timely manner, Product Performance, Special features of the supply of service required for effective program performance; perceived appropriateness of offered product compared to RFQ requirements, Warranty Considerations, Maintenance availability

Required Deliverables

Emergency Notification System

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Orangeburg County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. Proposals should be submitted to: Procurement Office, 3rd Floor, Finance Dept., 1437 Amelia Street, Orangeburg, S.C.. For questions, contact Jamie McClary at (803) 533-6121.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Orangeburg County?

Civic IQ tracks all active and historical solicitations from Orangeburg County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Orangeburg County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Orangeburg County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jamie McClary at (803) 533-6121. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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