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RFQCLOSED

Laboratory Services

City of Hopewell, City of Hopewell, VA·City
Apr 22, 2025
Posted Date
May 29, 2025
Submission Deadline
Arquesia S. Haskins
(804) 541-2342 ext 1
3 year term
Hopewell, Virginia

Summary

Hopewell Water Renewal is seeking statements of qualifications for laboratory services to analyze various water, wastewater, and sludge samples according to specified regulations and methods. Services include routine chemical analysis and Whole Effluent Toxicity testing.

Evaluation Criteria

Personnel Experience, Equipment and Laboratory Procedures, Quality Control, Sample Transport and Chain of Custody Procedures, Analytical Reporting, Invoicing, and Data Management, Prior Experience, Certifications and Statements, Cost of Analyses.

Required Deliverables

Statement of qualifications, Original and signed certificate of analysis, Original and completed chain of custody form, Electronic reporting of data in standard EDD format, Example of completed report, Example of typical invoice.

Required Attachments

Table 1, Evaluation Worksheet, Reference Form, Excel Table for cost per analysis.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from City of Hopewell?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2025. For questions, contact Arquesia S. Haskins at (804) 541-2342 ext 1.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Hopewell?

Civic IQ tracks all active and historical solicitations from City of Hopewell. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Hopewell for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including City of Hopewell in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Arquesia S. Haskins at (804) 541-2342 ext 1. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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