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RFPCLOSED

REQUEST FOR PROPOSAL CITY ENGINEER OF RECORD

City of John Day, City of John Day, OR·City
Jan 31, 2025
Submission Deadline
Melissa Bethel
(541) 575-0028
3 year term
36 months duration
John Day, Oregon
Submit at: 450 E Main Street, John Day, Oregon 97845

Summary

The City of John Day is soliciting for an Engineer of Record to provide engineering services as independent contractors. Services will be provided on an as-needed basis, authorized by City task orders. Proposers must be licensed to practice engineering in Oregon.

Evaluation Criteria

Specialized experience, Qualifications and experience of staff, Past experience with regulatory and funding agencies, Quality of proposed scope of work, Familiarity with the City and City locale, Availability and capability to perform services, References, Pricing Information.

Required Deliverables

Engineering services, including but not limited to: assisting with budgeting, planning, and rate analysis; reviewing land use and building applications; reviewing preliminary engineering design drawings; presenting technical information; suggesting and commenting on engineering-related issues; assisting with GPS/GIS data gathering; reviewing permits; developing grant applications; acting as City representative; reviewing construction plans; attending meetings; providing design and construction specifications; providing procurement documents; providing project construction observations; providing project management, engineering design, and construction observation; performing final construction observations and punch lists; performing engineering work related to public records, property acquisitions, etc.; preparing utility master plans and feasibility studies; performing special projects.

Required Attachments

Resumes, Proposal Contents (as specified in Article II.E), Pricing Information

Required Staffing Roles

City Engineer, Professional persons assisting the City Engineer

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of John Day?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2025. Proposals should be submitted to: 450 E Main Street, John Day, Oregon 97845. For questions, contact Melissa Bethel at (541) 575-0028.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of John Day?

Civic IQ tracks all active and historical solicitations from City of John Day. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of John Day for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of John Day in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Bethel at (541) 575-0028. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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