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Intercom System Upgrade At Wilbur Pence Middle School

Rockingham County Public Schools, Harrisonburg, VA·School

Submission deadline is tomorrow — April 7, 2026

Mar 23, 2026
Posted Date
Apr 07, 2026
Submission Deadline
Reported: Rockingham County School Board
Shannon Clem
Dayton, Virginia
Submit at: 1210 North Liberty Street, Harrisonburg, Virginia 22802

Summary

Rockingham County Schools is seeking bids for an intercom system upgrade at Wilbur Pence Middle School. The project involves replacing the existing intercom system with an IP-based system, utilizing existing speakers where compatible, and integrating with the current phone system. The bid includes specifications for the new system, installation, and warranty.

Evaluation Criteria

Cost, Reference and timely completion of previous contracts and services, Ability to meet specifications, The availability and quality of products

Required Deliverables

Intercom System Upgrade

Required Attachments

Commercial references, Virginia Contractors License

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Rockingham County Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. Proposals should be submitted to: 1210 North Liberty Street, Harrisonburg, Virginia 22802. For questions, contact Shannon Clem.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Rockingham County Public Schools?

Civic IQ tracks all active and historical solicitations from Rockingham County Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 7, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Rockingham County Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Rockingham County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Shannon Clem. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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