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RFPCLOSED

REQUEST FOR BID

City of Bertram, City of Bertram, IA·City
Sep 03, 2020
Posted Date
Sep 09, 2020
Submission Deadline
Reported: The City of Bertram, Iowa
Steve Carpenter
Bertram, Iowa

Summary

The City of Bertram, Iowa is seeking bids for Tree Debris Collection and Disposal services. This is a federally funded project through FEMA.

Evaluation Criteria

Lowest responsive bid, adherence to specifications, service as specified, company's ability to meet insurance requirements, current lead-time quoted, length of time committed for firm pricing, guarantees and warranties, past experience and service provided by Bidder, ability and/or willingness to work with the City on disposition of material.

Required Attachments

Certification Regarding Ability to Obtain Required Insurance, Contractor's Equipment List, Bid Pricing Submittal Form, Bid Signature Page

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Bertram?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2020. For questions, contact Steve Carpenter.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Bertram?

Civic IQ tracks all active and historical solicitations from City of Bertram. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Bertram for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Bertram in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Steve Carpenter. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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