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RFPCLOSED

2026 Request For Proposals For The Collection Of Residential Solid Waste & Recycling

City of Ely, City of Ely, IA·City
Feb 01, 2026
Posted Date
Feb 27, 2026
Submission Deadline
Eldy Miller
(319) 848-4103 ext 5
5 year term
Ely, IA
Submit at: City Hall, 1570 Rowley Street, Ely, IA 52227

Summary

The City of Ely is seeking proposals from qualified firms to provide solid waste and recyclable collection services for approximately 870 households. The contract is expected to begin on July 1, 2026, for an initial five-year term with an option to renew for one additional year. Services include weekly solid waste collection, bi-weekly single-stream recycling collection, provision of bins, replacement of damaged bins, collaboration on an "Annual Spring Clean-Up Day", and provision of sharps containers. An alternate bid is also requested for different bin sizes.

Evaluation Criteria

Qualifications and experience (30%), Ability to meet services within the time schedule (15%), Suitability of equipment and personnel (15%), References (10%), Price proposed (30%)

Required Deliverables

Proposals, Complete copy of all required submission materials, Bid bond, Proof of insurance, Waiver of subrogation, Insurance certificates, Completed forms (Company Information, Qualifications Questionnaire, Business Information, Equipment and Labor Description, Proposed Costs, Certification of Binding Signature)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Ely?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Proposals should be submitted to: City Hall, 1570 Rowley Street, Ely, IA 52227. For questions, contact Eldy Miller at (319) 848-4103 ext 5.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Ely?

Civic IQ tracks all active and historical solicitations from City of Ely. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Ely for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Ely in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Eldy Miller at (319) 848-4103 ext 5. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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