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2025 St. Joseph County Highway Annual Material Bid - Fuel, Oil, Lubricants, And Miscellaneous Materials

St. Joseph County, St. Joseph County, IN·County
Jun 06, 2025
Posted Date
Jun 24, 2025
Submission Deadline

Summary

St. Joseph County is soliciting bids for the annual supply of fuel, oils, lubricants, and miscellaneous materials for the calendar year 2025. The bid includes various types of motor oils, hydraulic oil, transmission fluids, grease, gear lube, diesel exhaust fluid, diesel fuel additive, diesel fuel, gasoline, and floor dry. Deliveries are to be made to specified county locations. Bidders must provide certified checks or bid bonds and adhere to specified submission deadlines and requirements.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from St. Joseph County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2025.

Where can I find more RFPs from St. Joseph County?

Civic IQ tracks all active and historical solicitations from St. Joseph County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from St. Joseph County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including St. Joseph County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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