Civic IQ
RFSOQCLOSED

Request for Proposals and Qualifications

Claiborne County, Claiborne County, MS·County
Jul 16, 2024
Submission Deadline
Reported: Claiborne County Board of Supervisors
Andrew Smith
(601)437-5216
Claiborne County, MS
Submit at: Claiborne County Board of Supervisors, ATTN: Mrs. Gloria Dotson, Clerk of the Board, Post Office Box 449, 410 Market Street (County Courthouse), Port Gibson, MS 39150

Summary

Claiborne County is seeking proposals and qualifications from firms for auditing services for the years ending September 30, 2021, 2022, 2023, and 2024. The services require an audit of financial statements, major funds, and aggregate remaining fund information.

Evaluation Criteria

Demonstrated experience and competency in government auditing, licensed Certified Public Accountant, senior field auditor experience, active participation in industry organizations, membership in AICPA/AICPA's Governmental Audit Quality Center/Mississippi Society of Certified Public Accountants, meeting continuing professional education requirements, providing most recent peer review report, no record of substandard work, disclosure of enforcement actions, providing client references.

Required Deliverables

Audit of financial statements, each major fund and the aggregate remaining fund information, schedules and statistical tables included in the County's Annual Financial Report.

Required Attachments

Copy of most recent peer review report, names, titles, addresses, and phone numbers of at least 5 government clients for whom the firm has performed audits within the last 2 years.

Required Staffing Roles

Licensed Certified Public Accountant, Senior Field Auditor

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Claiborne County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2024. Proposals should be submitted to: Claiborne County Board of Supervisors, ATTN: Mrs. Gloria Dotson, Clerk of the Board, Post Office Box 449, 410 Market Street (County Courthouse), Port Gibson, MS 39150. For questions, contact Andrew Smith at (601)437-5216.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Claiborne County?

Civic IQ tracks all active and historical solicitations from Claiborne County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Claiborne County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Claiborne County in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andrew Smith at (601)437-5216. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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