Civic IQ
RFPCLOSED

HVAC Upgrade

City of Nashua, City of Nashua, NH·City
Jan 21, 2021
Notice of Interest
Kelly Parkinson
(603) 589-3330
12-14 months duration
Nashua, NH
Submit at: 229 Main Street, City Hall, Nashua, NH 03061-2019

Summary

The City of Nashua is seeking proposals from qualified vendors for the Nashua Police Department HVAC Upgrade project. The scope of work includes the renovation and upgrade of the HVAC system at the Police Station, including the pistol range. The project involves mechanical systems, electrical systems, and potentially fire alarm system modifications. The RFP outlines the submission process, evaluation criteria, and contract terms.

Evaluation Criteria

Qualifications and Experience of project team, Past performance and service on similar projects and responses from client references, Proposed Project Completion Dates, Overall quality of Bid, Total cost proposed, Classification as a disadvantaged business enterprise

Required Deliverables

Shop Drawings, Product Data, Samples, As-Built Record Drawings, Record Specifications, Record Product Data, Operation and Maintenance Manuals, Warranties, Final Cleaning, Construction Progress Documentation, Waste Management Plan, Submittal Procedures, Quality Requirements, Project Record Documents, Final Acceptance, Final Cleaning

Required Attachments

Appendix A (Scope of Work), Appendix B (General Conditions/Supplemental Conditions, State and/or Federal Provisions, Contract), Appendix C (Bid Form), Appendix D (Bid Express Guides), Bid Bond, Contractor's Qualification Statement, List of Subcontractors, List of Subcontractors (after bid opening)

Required Staffing Roles

key project personnel, support staff

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Nashua?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: 229 Main Street, City Hall, Nashua, NH 03061-2019. For questions, contact Kelly Parkinson at (603) 589-3330.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Nashua?

Civic IQ tracks all active and historical solicitations from City of Nashua. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12-14 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Nashua for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Nashua in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelly Parkinson at (603) 589-3330. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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