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ITBCLOSED

Uv Commercial Air Purification System And Air Duct Cleaning

City of Oak Harbor, City of Oak Harbor, WA·City
Sandra Place
Oak Harbor, Washington
Submit at: City Clerk, 865 SE Barrington Drive, Oak Harbor, WA 98277

Summary

The City of Oak Harbor is seeking bids for the installation of a UV Commercial Air Purification System and Air Duct Cleaning for city buildings. The scope includes air duct cleaning to National Air Duct Cleaners Association Standards ACR 2013, duct leakage testing, and installation of UV air purification systems at various city locations.

Required Deliverables

UV Commercial Air Purification System installation, Air Duct Cleaning, Duct Leakage Testing

Required Attachments

SPECFORM 2023-HVAC and UV Lights, Descriptive literature and factory guarantee, or warranty of item bid

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from City of Oak Harbor?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: City Clerk, 865 SE Barrington Drive, Oak Harbor, WA 98277. For questions, contact Sandra Place.

Where can I find more RFPs from City of Oak Harbor?

Civic IQ tracks all active and historical solicitations from City of Oak Harbor. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Oak Harbor for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including City of Oak Harbor in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sandra Place. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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