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Father Daughter Date Night 2026 Catered Meal

City of Cookeville, City of Cookeville, TN·City
Oct 24, 2025
Posted Date
Nov 10, 2025
Submission Deadline
Chad McDonald
(931) 520-4386
Submit at: 10 East Broad Street, Cookeville, TN. 38501

Summary

The City of Cookeville is seeking bids for a full-catered meal and service for the Father Daughter Date Night 2026 event, which will take place on multiple dates in February 2026 at the Leslie Towne Center. The event is expected to host 350 people each evening.

Evaluation Criteria

Caterer must have at least five years' experience in large event catering and provide three to five examples of catering meals for similar size events. Catering staff must wear professional attire.

Required Deliverables

Full-catered meal and service for the Father Daughter Date Night 2026, Including buffet style meal with four separate buffet lines, Preset salad and dessert, Buffet and drink table linens, Dishes, Flatware, And a chocolate fountain with dipping items.

Required Attachments

Sealed bids must be in a sealed envelope clearly marked "Father Daughter 2026 Food Bid".

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from City of Cookeville?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. Proposals should be submitted to: 10 East Broad Street, Cookeville, TN. 38501. For questions, contact Chad McDonald at (931) 520-4386.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Cookeville?

Civic IQ tracks all active and historical solicitations from City of Cookeville. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Cookeville for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including City of Cookeville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Chad McDonald at (931) 520-4386. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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