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RFPCLOSED

Public Safety Voice Radio Communications System

Surry County, Surry County, VA·County
Aug 27, 2021
Posted Date
Nov 04, 2021
Submission Deadline
Melissa Rollins
Surry County, Virginia
Submit at: 45 School Street, Surry, VA 23883

Summary

Surry County, Virginia is seeking proposals for the provision of a public safety radio system to support mission-critical communications. The system will provide real-time operable and interoperable two-way wireless communications capabilities. The RFP outlines requirements for system architecture, performance, support, implementation, testing, and acceptance. Key components include a four-channel, Project 25 (P25) trunking, Phase 2, 700 MHz simulcast radio system, microwave backhaul and/or optical fiber network, dispatch console system, network management system, field/subscriber radios, and site upgrades.

Evaluation Criteria

The evaluation considers responsiveness, quality, and compliance with RFP requirements, with specific weighting for Executive Summary, Organization Information, Experience, Compliance Matrix, Proposed Design, Project Management/Implementation/Migration, Warranty/Maintenance/Support, Additional Information, and Pricing.

Required Deliverables

System design, Installation, Testing, Equipment, Software, Hardware, Training, Warranty, Maintenance, Support, And documentation.

Required Attachments

Attachment A - Mandatory Submittals, Attachment B - P25 System Functional Specifications, Attachment C - Critical Buildings, Attachment D - Proposal Pricing Forms, Attachment E - Compliance Matrix

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Surry County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2021. Proposals should be submitted to: 45 School Street, Surry, VA 23883. For questions, contact Melissa Rollins.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Surry County?

Civic IQ tracks all active and historical solicitations from Surry County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Surry County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Surry County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Rollins. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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