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RFPCLOSED

Request for Proposals for Police Services for the City of Mahnomen

City of Mahnomen, City of Mahnomen, MN·City
Dec 18, 2023
Posted Date
Jan 11, 2024
Submission Deadline
Taylor Guenther
City of Mahnomen
Submit at: 101 W Madison Avenue, PO Box 250, Mahnomen, MN 56557

Summary

The City of Mahnomen is seeking proposals from qualified contractors to provide 24/7/365 police services. Services include patrolling, ordinance enforcement, investigations, and responses to citizen inquiries.

Evaluation Criteria

Quality of performance on previous projects, Timeliness of performance on previous projects, Level of customer satisfaction on previous projects, Technical capabilities, Qualification of key personnel.

Required Attachments

Comprehensive fee expressed as an annual contract, Sample hours, experience and schedule for officers, Proposed equipment schedule, Proposed prosecution, investigation and secretarial service included.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Mahnomen?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 11, 2024. Proposals should be submitted to: 101 W Madison Avenue, PO Box 250, Mahnomen, MN 56557. For questions, contact Taylor Guenther.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Mahnomen?

Civic IQ tracks all active and historical solicitations from City of Mahnomen. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Mahnomen for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Mahnomen in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Taylor Guenther. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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