Civic IQ
RFPCLOSED

Quinquennial Revaluation Of Real Property

Gardner School District, Gardner, MA·School
3 year term
Gardner, MA

Summary

The City of Gardner is seeking proposals from qualified contractors for the collection, listing, coding, and review of all real property for implementation in fiscal year 2023. This includes all labor, materials, and equipment necessary to satisfy the bid requirements.

Evaluation Criteria

Minimum evaluation criteria include successful completion of revaluation projects, qualified staff, and years in business. Comparative evaluation criteria include contractor rating on schedule, responsiveness, accuracy, personnel quality, and willingness to hire again; relevant experience; experience with Vision software conversions; financial stability; and training.

Required Deliverables

Documentation of procedures, Training materials, Data collection and valuation manual, Depreciation schedule, Income and expense statements, Property inventory record, Reports supporting values, Land valuation documentation, Sales ratio studies, Field review documents, Mechanized file of properties, Computerized list of owners and new values.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Gardner School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Gardner School District?

Civic IQ tracks all active and historical solicitations from Gardner School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Gardner School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Gardner School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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