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RFPCLOSED

Request for Proposals Camera Security System Upgrade

Lighthouse Community Charter High District, Oakland, CA·School
May 06, 2024
Posted Date
Jun 04, 2024
Submission Deadline
Reported: Lighthouse Community Public Schools
Manisha Patel
510-851-0943
Oakland, CA
Submit at: Via email only to Manisha Patel at manisha.patel@lighthousecharter.org

Summary

Lighthouse Community Public Schools is soliciting competitive sealed proposals from companies to provide camera hardware, software, and door sensors equipment and implementation services for a camera security system upgrade project. The project aims to upgrade security camera systems at two school campuses.

Evaluation Criteria

Price, Reputation of the bidder and of the bidder's services, Quality of the bidder's services, Extent to which the services meet Lighthouse's needs, Bidder's record of past performance, Bidder's financial standing and capacity, Bidder's past relationship with Lighthouse, Total long-term cost to Lighthouse to acquire the services.

Required Deliverables

Camera hardware, software, door sensors equipment and implementation services, project schedule, Bill of Materials (BOM), pricing breakdown, references, performance bond, payment bond, insurance certificates, drug-free workplace certification, non-collusion declaration.

Required Attachments

Proposal Cover Sheet & Proposal, Bid Form, Bid Submission, Non-collusion Declaration, Designation of Subcontractors, Agreement, Performance Bond, Payment Bond, Certificate of Insurance and Acord Certificate of Liability, Workers Compensation Insurance Certificate, Drug-Free Workplace Certification, Criminal Background Investigation/ Fingerprinting Certification.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lighthouse Community Charter High District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2024. Proposals should be submitted to: Via email only to Manisha Patel at manisha.patel@lighthousecharter.org. For questions, contact Manisha Patel at 510-851-0943.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lighthouse Community Charter High District?

Civic IQ tracks all active and historical solicitations from Lighthouse Community Charter High District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lighthouse Community Charter High District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lighthouse Community Charter High District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Manisha Patel at 510-851-0943. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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