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RFPCLOSED

Housing Management Software

Housing and Urban Renewal Agency of Polk county, Dallas, OR·Local Housing Authority
Jun 30, 2023
Posted Date
Jul 20, 2023
Submission Deadline
Reported: West Valley Housing Authority
Diane Omnes
(503) 623-8387 ext 313
Submit at: WEST VALLEY HOUSING AUTHORITY, P.O. Box 467, 204 S.W. Walnut, Dallas, Oregon 97338

Summary

West Valley Housing Authority (WVHA) is seeking proposals for the provision of housing management software for general utilization and specific application in the overall management of the agency's programs.

Required Attachments

Attachment A – Non-Collusive Affidavit, Attachment B – Specification Checklist, Attachment C – Vendor Questions, Attachment D – Data Conversion Checklist, Attachment E – Implementation Plan, Attachment F – Training Plan, Attachment G – Data Conversion Plan, Attachment H – Customer Support Services, Attachment I - Reference Information, Attachment J – Certification Section 3 Business Concern, Attachment K – Certifications and Representations Form HUD 5369-C, Attachment P – Submittals Checklist and Acknowledgement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing and Urban Renewal Agency of Polk county?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2023. Proposals should be submitted to: WEST VALLEY HOUSING AUTHORITY, P.O. Box 467, 204 S.W. Walnut, Dallas, Oregon 97338. For questions, contact Diane Omnes at (503) 623-8387 ext 313.

Where can I find more RFPs from Housing and Urban Renewal Agency of Polk county?

Civic IQ tracks all active and historical solicitations from Housing and Urban Renewal Agency of Polk county. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing and Urban Renewal Agency of Polk county for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing and Urban Renewal Agency of Polk county in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Diane Omnes at (503) 623-8387 ext 313. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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