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RFPCLOSED

Request for Proposal Building Inspection Services

City of Madelia, City of Madelia, MN·City
Nov 19, 2024
Posted Date
Dec 20, 2024
Submission Deadline
Chris Fischer
507-642-3245
1 year term
Madelia, Minnesota
Submit at: City of Madelia, Building Inspection RFP, 18 Drew Ave NE, PO Box 158, Madelia, MN 56062

Summary

The City of Madelia is seeking proposals from qualified firms or individuals to provide building inspection services. The selected contractor will be appointed as the City's Building Official and will be responsible for inspecting properties and enforcing the Minnesota State Building Code.

Evaluation Criteria

Price, quality of service, contractors' qualifications, and capabilities.

Required Deliverables

Building inspection services, technical support, guidance to contractors, documentation of inspection results, daily work records, inspection of buildings after fires/disasters, software and training for City Staff.

Required Attachments

Signed Statement of Understanding

Required Staffing Roles

Building Inspector/Official, Certified Building Official (CBO)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Madelia?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 20, 2024. Proposals should be submitted to: City of Madelia, Building Inspection RFP, 18 Drew Ave NE, PO Box 158, Madelia, MN 56062. For questions, contact Chris Fischer at 507-642-3245.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Madelia?

Civic IQ tracks all active and historical solicitations from City of Madelia. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Madelia for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Madelia in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Chris Fischer at 507-642-3245. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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