Civic IQ
RFPCLOSED

Migration Of Wahkiakum County From Microsoft Office 365 Commercial To Microsoft Office 365 Government Community Cloud

Wahkiakum County, Wahkiakum County, WA·County
Dec 02, 2025
Posted Date
Dec 23, 2025
Submission Deadline
Reported: Wahkiakum County Sheriff's Office
Beau Renfro
(360) 795-7878
60 months duration
Cathlamet, Washington
Submit at: P.O. Box 65, Cathlamet, Washington 98612, or delivered in person to the Wahkiakum County Sheriff's Office, 64 Main Street, Cathlamet, WA 98612

Summary

Wahkiakum County is seeking proposals for the migration of its Microsoft Office 365 tenancy from the Commercial version to the Government Community Cloud. The project includes system integration, implementation services, and a seamless transition for approximately 158 users.

Evaluation Criteria

The evaluation committee will judge proposals based on how well they meet the RFP requirements.

Required Deliverables

Office 365 migration plan, Readiness assessment, Onsite discovery, Planning, Communications and training plan, Networking and naming services plan, User identity and account provisioning plan, Exchange Online planning, Migration strategy, Mail-enabled applications plan, Bandwidth assessment, Enterprise-wide training, End-user documentation, Domain verification and registration, DNS records configuration, On-premises AD configuration, Active Directory Federation Services configuration, Exchange Online service configuration, Email coexistence configuration, Mailbox quotas and retention policies, Anti-spam and malware protection configuration, Client computer and end-user experience configuration, License assignment, Mailbox data migration, DNS update, Outlook Web Access and Exchange ActiveSync configuration, Post-migration service testing, Onsite or webinar training, Administering Office 365 services, Office 365 admin best practices, DirSync management, Microsoft System Center administration, 30 days post-deployment support, 8 hours service desk support within 1 year, RACI chart, Security defaults implementation, Email archiving, Retention requirements, Purview for eDiscovery, Logging, Sign-out of legacy accounts, Sign-in to new accounts, Migration tools, Migration cost, Estimated hours, Hourly rates, Statement of work, Work breakdown structure, Gantt chart, Communication plan, Testing and acceptance plan, Add/move/change procedures, Regulatory compliance documentation

Required Attachments

Cover Letter, Project Specifications and Conditions, Special Conditions, Standard Quotation Form, Technical Specifications

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Wahkiakum County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 23, 2025. Proposals should be submitted to: P.O. Box 65, Cathlamet, Washington 98612, or delivered in person to the Wahkiakum County Sheriff's Office, 64 Main Street, Cathlamet, WA 98612. For questions, contact Beau Renfro at (360) 795-7878.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Wahkiakum County?

Civic IQ tracks all active and historical solicitations from Wahkiakum County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 60 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Wahkiakum County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Wahkiakum County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Beau Renfro at (360) 795-7878. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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