City of West Des Moines Audio/Visual System Replacement RFP 2026
City of West Des Moines, City of West Des Moines, IA·City
- Primary Contact
- Wes Baldwin · (515) 222-3600
- Scope Location
- Polk, IA
- Submission Address
- 4200 Mills Civic Pkwy PO Box 65320, West Des Moines, IA, 50265
SUMMARY
The City of West Des Moines is soliciting proposals to design, furnish, install, and support a replacement audio and visual system for the City Council Chambers. Proposals are due by September 23, 2026.
REQUIRED ATTACHMENTS
Plans
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of West Des Moines?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 4200 Mills Civic Pkwy PO Box 65320, West Des Moines, IA, 50265. For questions, contact Wes Baldwin.
Where can I find more RFPs from City of West Des Moines?
All active and historical solicitations from City of West Des Moines are tracked and searchable. As a city agency, City of West Des Moines regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Plans. Review the full document from City of West Des Moines for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Des Moines in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wes Baldwin at (515) 222-3600. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Polk, IA. Review the full solicitation for detailed scope requirements.
More from this Agency
City of West Des MoinesCity · IAThis solicitation is already public — the specs are set. Civic IQ reads board agendas, budgets, and council sessions across City of West Des Moines and 80,000+ agencies, so you see the next project while it's still being scoped.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 80,000+ state, local, and education agencies months before the RFP.