Civic IQ
RFPCLOSED

REQUEST FOR PROPOSALS

City of Melvindale, City of Melvindale, MI·City
Oct 21, 2024
Posted Date
Nov 11, 2024
Submission Deadline
Primary Contact
Richard S. Ortiz
Scope Location
Melvindale, MI
Submission Address
finance@melvindale.org

Summary

This Request for Proposals (RFP) from the City of Melvindale seeks proposals from interested firms to provide comprehensive project prime professional and construction management services for the Kessey Fieldhouse Boat Launch and Dock Capital Improvement Plan. Services will cover preconstruction, construction, and post-construction phases. The deadline for proposal submission is November 11, 2024.

Evaluation Criteria

Work Plan / Approach, Cost, Personnel (experience and qualifications), Capability (firm experience/references), Completeness of Response

Required Deliverables

Prepare plans, specifications, and bid documents; oversee project construction; develop design drawings; manage bidding processes; oversee preconstruction, construction, and postconstruction phases; project reporting and compliance; permit owner occupancy; develop design documents; cost estimating; coordinate design modifications; support community engagement; assemble contract bidding documents; promote bid opportunities to veteran, women, and minority owned businesses; take bids; compliance with competitive bid requirements; enter into contracts for construction phase services; supervision of trade construction contractors; prepare a full topographic survey; provide as-needed value engineering and construction advice; develop drawings and documents and prepare estimates at 50% and 90% of each phase; provide recommended improvements for ADA compliance; identify acceptable bid alternatives and provide budget estimates; provide project support and coordination with governmental agencies; prepare a construction schedule; prepare and maintain a cash flow schedule; provide as needed services in applying for, tracking, securing, and serve as a permit holder; pay all required permit and inspection fees; communication and coordination with utility companies; develop proposal forms and write work scope descriptions; qualify contractors; distribute and issue construction documents; conduct pre-bid conference(s); evaluate bids; conduct post-bid interviews; prepare trade contracts; provide certificate of insurance; maintain construction and occupancy schedules; provide part-time, on-site staff; coordinate and monitor safety projects; monitor schedule daily; coordinate and hire material testing services; provide project support and coordination with governmental agencies for trade inspections; conduct weekly trade contractor's foremen meetings; conduct project progress meetings; monitor trade contractor performance and contract compliance; coordinate and report construction interfaces, methods, techniques, and sequences; coordinate and monitor implementation of change orders; collect, assemble, and provide as-built drawings and records, operating and maintenance manuals, warranties, guarantees, and project directories; coordinate completion of punch lists, final inspections; acquisition and set-up of necessary construction support items; manage and coordinate the commissioning process; provide coordination of all construction trades/activities; conduct training sessions for employees regarding operation and maintenance of technical equipment; prepare and deliver close out materials, O&M manuals, and as-built markup sets; provide follow-up for warranty items; comply with grant agreement terms and conditions; communicate and coordinate with stakeholders; support development of financial and narrative progress reports; support community engagement activities.

Required Attachments

Attachment A: Staffing and General Conditions Tables, Attachment B: Insurance requirements

Required Staffing Roles

Project Executive, Sr. Project Manager, Project Manager, Project Engineer, Project Superintendent, Assistant Superintendent, Field Engineer, Layout Engineer, Safety Officer, Lead Estimator, Estimator, Civil Estimator, Mechanical Estimator, Electrical Estimator, Secretarial & Clerical, Accounting, General Superintendent, Scheduler
529
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Frequently Asked Questions

How do I respond to this RFP from City of Melvindale?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2024. Proposals should be submitted to: finance@melvindale.org. For questions, contact Richard S. Ortiz.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Melvindale?

Civic IQ tracks all active and historical solicitations from City of Melvindale. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Melvindale for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Melvindale in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Richard S. Ortiz. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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