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REQUEST FOR PROPOSAL (RFP) FOR FOOD SERVICE

Alexandria Technical & Community College, Alexandria, MN·Higher Ed
Mar 26, 2025
Posted Date
Apr 23, 2025
Submission Deadline
Reported: Alexandria Technical and Community College
Megan Galarneau
320-762-4541
2 year term
24 months duration
Alexandria, Minnesota
Submit at: Alexandria Technical and Community College, 1601 Jefferson Street, Alexandria, MN 56308

Summary

Alexandria Technical and Community College is seeking proposals from qualified vendors to supply, operate, and provide food and catering services for its campus café and kiosk. The RFP outlines the requirements for food service operations, vendor responsibilities, and evaluation criteria.

Evaluation Criteria

Food Service Operations and Menu Offerings (25%), Meal Plan Options (20%), Vendor Operational Conditions (15%), Catering Services (10%), Technology and Customer Convenience (10%), Financial Viability and Cost Structure (10%), Other (Adherence to Minnesota State Terms and Conditions) (10%).

Required Deliverables

Proposed menu for the Cafe (Fall Semester 2025) with prices, sample weekly menu, salad bar options, catering menus with prices, itemized catering menu, vendor background information, adherence to terms and conditions, work plan, vendor qualifications, accessibility statement (VPAT), cost/value details, Affidavit of Non-Collusion, Conflicts of Interest statement, Workforce Certificate (if applicable), Equal Pay Certification (if applicable), TG/ED/VO certification (if applicable).

Required Attachments

Addendum A Food Service Commission, Addendum B Equipment Available, Addendum C Summary of Revenues, Addendum D 2025 – 2026 Academic Calendar, Supplier Diversity Form, Affidavit of Non-Collusion, Workforce Declaration Page (if applicable), Equal Pay Declaration Page (if applicable), TG/ED/VO certification.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Alexandria Technical & Community College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2025. Proposals should be submitted to: Alexandria Technical and Community College, 1601 Jefferson Street, Alexandria, MN 56308. For questions, contact Megan Galarneau at 320-762-4541.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Alexandria Technical & Community College?

Civic IQ tracks all active and historical solicitations from Alexandria Technical & Community College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Alexandria Technical & Community College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Alexandria Technical & Community College in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Megan Galarneau at 320-762-4541. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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