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REQUEST FOR PROPOSALS (COMPETITIVE SEALED PROPOSALS) Staffing Agency Services RFP No: 25-0025

Kohala Hospital, Kapaau, HI·Public Hospital
Jan 24, 2025
Submission Deadline
Reported: Hawaii Health Systems Corporation (HHSC), West Hawaii Region, Kona Community Hospital and Kohala Hospital
Yvonne S. Taylor
(808) 322-4442
West Hawaii Region, Kona Community Hospital, Kohala Hospital, Hawaii
Submit at: condevans@hhsc.org (email)

Summary

This Request for Proposal (RFP) is issued by the West Hawaii Region of Hawaii Health Systems Corporation (HHSC) for staffing agency services to fill various positions at Kona Community Hospital and Kohala Hospital. The RFP seeks proposals from qualified offerors to provide staffing solutions, with evaluation based on technical approach, staffing agency capability, value, and compliance with requirements.

Evaluation Criteria

Mandatory Requirements (Pass/No Pass), Technical Approach (15%), Staffing Agency Capability (35%), Value (40%), Compliance with Requirements (10%)

Required Deliverables

Proposal Transmittal Cover Letter, Technical Proposal (Summary, Mandatory Questions, Background/Qualifications/Experience, Personnel Organization/Staffing, Management/Control), Price Proposal (Summary, Details, Requirements), Compliance Documents (W-9, State of Hawaii Vendor Compliance, General Excise Tax Certificate, Vendor Requested Changes to HHSC General Conditions, Vendor Terms and Conditions), Proposal Submission Checklist

Required Attachments

Sample Proposal Transmittal Cover Letter, Proposal Submission Checklist, Hawaii Health Systems Corporation Agreement for Goods or Services, Project Parameters and Scope of Services, Time of Performance, Compensation and Payment Schedule, Pricing Summary Template

Required Staffing Roles

Imaging Techs, Pharmacists, Respiratory Techs, Surgical Techs, Medical Staff Service Coordinators, Social Workers

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Kohala Hospital?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 24, 2025. Proposals should be submitted to: condevans@hhsc.org (email). For questions, contact Yvonne S. Taylor at (808) 322-4442.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Kohala Hospital?

Civic IQ tracks all active and historical solicitations from Kohala Hospital. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Kohala Hospital for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Kohala Hospital in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Yvonne S. Taylor at (808) 322-4442. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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