Civic IQ
RFPCLOSED

Retail Revitalization Grant Opportunity

Jefferson County, Jefferson County, OR·County
Aug 04, 2025
Posted Date
Sep 30, 2025
Submission Deadline
Alexa Gassner
(541) 475-2449
Jefferson County, Oregon
Submit at: digitally to Jefferson County Counsel

Summary

Jefferson County, City of Madras, and City of Culver are seeking proposals for a retail revitalization grant to support new retail establishments that serve rural and agricultural communities. Priority will be given to proposals focused on farm and ranch supply, hardware, lumber, and general essential goods retail.

Evaluation Criteria

Alignment with Targeted Retail Uses, Economic & Community Impact, Project Readiness & Investment Leverage, Design & Development Quality, Facility Size & Scale

Required Attachments

Cover Letter, Project Summary, Project Readiness, Budget Overview, Ownership or Partnership Information, Design and Visual Materials (Optional), Letters of Support (Optional)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Jefferson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2025. Proposals should be submitted to: digitally to Jefferson County Counsel. For questions, contact Alexa Gassner at (541) 475-2449.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Jefferson County?

Civic IQ tracks all active and historical solicitations from Jefferson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jefferson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Jefferson County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Alexa Gassner at (541) 475-2449. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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