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RFQ - Bar And Concession Services

City of Martinsville, City of Martinsville, IN·City
Jul 21, 2025
Posted Date
Aug 11, 2025
Submission Deadline
Kari Palma
Martinsville, Indiana
Submit at: kpalma@martinsville.in.gov or c/o City Hall, 59 South Jefferson Street, Martinsville, IN 46151

Summary

The City of Martinsville is seeking Statements of Qualifications from experienced and qualified individuals or companies to operate and manage concessions and bar services within the Martinsville Entertainment Theatre. The selected operator will be responsible for providing a diverse selection of concession items, sourcing and maintaining inventory, ensuring proper food handling, managing transactions, and maintaining cleanliness. For bar services, the vendor must have a 3-way alcohol permit, provide mocktails, manage inventory, and maintain cleanliness. The vendor will also be responsible for staffing, financial management, customer service, and marketing/promotion. The MET will provide appliances.

Required Deliverables

Statement of Qualifications

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from City of Martinsville?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2025. Proposals should be submitted to: kpalma@martinsville.in.gov or c/o City Hall, 59 South Jefferson Street, Martinsville, IN 46151. For questions, contact Kari Palma.

Where can I find more RFPs from City of Martinsville?

Civic IQ tracks all active and historical solicitations from City of Martinsville. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Martinsville for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including City of Martinsville in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kari Palma. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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