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Invitation for Bid for Summer Feeding Produce SY 2026

Jan 07, 2026
Posted Date
Jan 22, 2026
Submission Deadline
Reported: SHELBY COUNTY BOARD OF EDUCATION
Mary Taylor
Submit at: Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112

Summary

Invitation for Bid (IFB) for the purchase of Summer Feeding Produce for SY 2026. Bids are due by January 22, 2026, at 11:00 AM CST. The contract period is anticipated to be from May 26, 2026, to July 31, 2026.

Evaluation Criteria

Award will be on the basis of best and lowest “approved brand" cost per serving, cost per unit, cost per case, or cost per pound.

Required Deliverables

Nutrient analysis of each item bid and End Product Data Sheets, CN label or Crediting Statement or Product Formulation Statement for each item bid (if applicable), Product Formulation Statement for Documenting Grains, Product Formulation Statement for Documenting Vegetables and Fruits, Product Formulation Statement for Documenting Meats/Meat Alternates, Vendor's GAP/GMP Practices/HACCP Program Letter, Vendor (or) Manufacturer Julian Date Document (or) Shelf-Life Document, Completed Certificate of Insurance, Completed Pricing Confirmation, Buy American Certification/Waiver, Product Information Profile Form, Completed Addenda Acknowledgement form, Completed State of Tennessee Non-Boycott of Israel Certification, Completed State of Iran Divestment Act Certification, Completed Anti-Bribery Affidavit, Completed Non-Collusion Certification, Completed Promise of Non-Discrimination Statement, Fully completed hard copy Bid Sheet on each item typewritten, Microsoft Office Excel 2007 Workbook file on a USB flash drive.

Required Attachments

Appendix B - Certification Regarding Lobbying, Appendix C - Debarment Affidavit, Appendix D - Product Formulation Statement, Appendix E - Certificate of Insurance Coverage, Appendix F - Pricing Confirmation, Appendix G - Buy American Certification, Appendix I - Addenda Acknowledgement, Appendix J - Non-Boycott of Israel Certification, Appendix K - Iran Divestment Act Certification, Appendix L - Anti Bribery Affidavit, Appendix M - Non-Collusion Certificate, Appendix N - Promise of Non-Discrimination Statement, Product Information Profile Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Shelby County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. Proposals should be submitted to: Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112. For questions, contact Mary Taylor.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Shelby County School District?

Civic IQ tracks all active and historical solicitations from Shelby County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Shelby County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mary Taylor. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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