Loudon County RFP 2026-490 Lawn & Grounds Maintenance Services
Summary
Required Attachments
Section 4.2 — Scope of Services and Deliverables
The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.
Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).
Source Document Available
The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.
Frequently Asked Questions
How do I respond to this RFP from Loudon County?
To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. Proposals should be submitted to: Loudon County Purchasing Office, 100 River Road, Suite 110, Loudon, Tennessee 37774. For questions, contact Matt Kleinschmidt at 865-458-4663.
Where can I find more RFPs from Loudon County?
Civic IQ tracks all active and historical solicitations from Loudon County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Loudon County for the complete list of required submissions.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudon County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Kleinschmidt at 865-458-4663. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.
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