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RFPCLOSED

REQUEST FOR PROPOSAL

Town of Corte Madera, Town of Corte Madera, CA·City
Dec 19, 2025
Submission Deadline
Nick Cartagena
Corte Madera

Summary

The Town of Corte Madera is seeking proposals from qualified consulting teams to provide civil engineering services for the San Clemente Drive Large Trash Capture Design project. The project aims to install two new large full trash capture devices to treat approximately 154 acres of watershed and meet NPDES permit requirements. The scope includes project management, preliminary engineering, and design.

Required Deliverables

Project schedules and updates, Meeting agendas and minutes for all design and coordination meetings, Topographic survey in AutoCAD and PDF format, Geotechnical Investigation Report including boring logs, Hydraulic Flooding Impact Analyses Results and data package, 60% construction documents, 90% construction documents, 100% Final construction documents, Basis of Design Memo, O&M Plan

Required Attachments

Request for Proposal - Standard Requirements, Schaaf & Wheeler 35% Designs, Schaaf & Wheeler Conceptual Design Document, EPA Grant Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Corte Madera?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. For questions, contact Nick Cartagena.

Where can I find more RFPs from Town of Corte Madera?

Civic IQ tracks all active and historical solicitations from Town of Corte Madera. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Corte Madera for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Corte Madera in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nick Cartagena. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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