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RFPCLOSED

30th Annual Cinco De Mayo Festival

City of Sunnyside, City of Sunnyside, WA·City
Deborah Estrada
(509) 836-6310
Sunnyside, WA
Submit at: City Clerk's Office, 818 E. Edison Avenue, Sunnyside, WA 98944

Summary

The City of Sunnyside is soliciting proposals for the organization and management of the 30th Annual Cinco de Mayo Festival. This includes event planning, execution, logistics, budget management, programming, volunteer coordination, advertising, and analysis. Funding is provided through lodging tax.

Required Attachments

Exhibits (as detailed on page 13), Attachment A (Community Event Permit Application), Attachment B (Noise Variance Application), Attachment C (Lodging Tax Reporting Form)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Sunnyside?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: City Clerk's Office, 818 E. Edison Avenue, Sunnyside, WA 98944. For questions, contact Deborah Estrada at (509) 836-6310.

Where can I find more RFPs from City of Sunnyside?

Civic IQ tracks all active and historical solicitations from City of Sunnyside. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Sunnyside for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Sunnyside in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Deborah Estrada at (509) 836-6310. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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