Civic IQ
RFPCLOSED

Grant Writing Services

City of Elma, City of Elma, WA·City
Feb 10, 2026
Posted Date
Mar 10, 2026
Submission Deadline
Amy Durga
Submit at: clerktreasurer@cityofelma.com

Summary

The City of Elma is seeking proposals for contractual grant writing services to assist in managing the overall grant process, identifying funding opportunities, and maximizing grant benefits for community priorities, essential services, and capital improvements.

Evaluation Criteria

Firm/Individual Information (Unscored), Project Team/Qualifications (20 Points), Experience (10 Points), Project Specific Expertise (15 Points), Approach to Work (20 Points), References (15 Points), Proposed Cost (20 Points)

Required Deliverables

Grant proposal development, Preparation, Submittal, And administration of grant materials; funding needs analysis; grant funding research; on-call grant research; monthly reports; supplemental documentation; timeline development.

Required Attachments

Cover letter, detailed proposal including background of firm/individual and relevant experience, approach to services, examples of past work, references, cost proposal.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Elma?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. Proposals should be submitted to: clerktreasurer@cityofelma.com. For questions, contact Amy Durga.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Elma?

Civic IQ tracks all active and historical solicitations from City of Elma. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Elma for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Elma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Amy Durga. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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