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RFPCLOSED

Request for Proposals for Bread Products for the Pekin Community School District Nutrition Program

Pekin Community School District, IA·School
Jun 11, 2024
Posted Date
Jul 01, 2024
Submission Deadline
Ann Swanson
319-695-3039 x261
1 year term
24 months duration
Pekin Elementary School, 1062 Birch Ave., Packwood, IA 52580
Submit at: Pekin Community School District, 1062 Birch Ave., Packwood, IA 52580 (Mail) or ann.swanson@pekincsd.org (Email)

Summary

Pekin Community School District is soliciting competitive proposals from qualified vendors to provide bread products for the 2024-2025 school year. The bid is for White Sandwich Bread, Hamburger Buns, Hot Dog Buns, and Whole Grain Dinner Rolls. Bids will be awarded based on meeting requirements, quality, and bottom line.

Evaluation Criteria

meeting requirements, quality and bottom line

Required Deliverables

Bread products meeting specifications (White Sandwich Bread, Hamburger Buns, Hot Dog Buns, Whole Grain Dinner Roll).

Required Attachments

Nutrition facts label and an ingredient statement for all products. Child Nutrition (CN) labels to be included, if available. Suspension and Debarment Certification (Attachment 1).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Pekin Community School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2024. Proposals should be submitted to: Pekin Community School District, 1062 Birch Ave., Packwood, IA 52580 (Mail) or ann.swanson@pekincsd.org (Email). For questions, contact Ann Swanson at 319-695-3039 x261.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pekin Community School District?

Civic IQ tracks all active and historical solicitations from Pekin Community School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pekin Community School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Pekin Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ann Swanson at 319-695-3039 x261. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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