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RFPCLOSED

REQUEST FOR PROPOSALS FIRST-TIME HOMEBUYER PROGRAM ADMINISTRATION

Westland Housing Commission, Westland, MI·Local Housing Authority
Nov 21, 2022
Posted Date
Dec 16, 2022
Submission Deadline
Reported: City of Westland
Joanne Campbell
734.713.3711
3 year term
36 months duration
Westland, MI
Submit at: 32150 Dorsey Road, Westland MI 48186 or via email to jcampbell@cityofwestland.com

Summary

The City of Westland is soliciting proposals for the administration of its Homebuyer Assistance Program. The contract is for a term of three years. Proposals are due by December 16, 2022.

Evaluation Criteria

Experience and qualifications, Evidence of an acceptable Homeownership Counseling Program, Work plan and Timeline for program operations, Price, Work plan for continuing education and training for core staff and volunteers, Consideration for the past performance of the agency/applicant on other contracts.

Required Deliverables

Administration of the Homebuyer Assistance Program, including counseling individuals, processing loan funds, outreach, marketing, reporting, and compliance.

Required Attachments

Proposal Form, Price Sheet, Subcontractor Information Form, Ethics in Contracting Vendor Form, audited/reviewed/compiled financial statements, response to evaluation criteria items.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Westland Housing Commission?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2022. Proposals should be submitted to: 32150 Dorsey Road, Westland MI 48186 or via email to jcampbell@cityofwestland.com. For questions, contact Joanne Campbell at 734.713.3711.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Westland Housing Commission?

Civic IQ tracks all active and historical solicitations from Westland Housing Commission. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Westland Housing Commission for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Westland Housing Commission in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Joanne Campbell at 734.713.3711. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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