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RFPCLOSED

Press Box at Dorsey Park Replacement Project

Ludlow village, Ludlow village, VT·City
Sep 12, 2025
Posted Date
Oct 22, 2025
Submission Deadline
Reported: Town of Ludlow
Nick Miele
(802) 228-2655
Dorsey Park, Ludlow, Vermont
Submit at: Ludlow Municipal Office, 37 Depot Street, PO Box 359, Ludlow, Vermont 05149 or emailed to bmcnamara@ludlow.vt.us

Summary

The Town of Ludlow is seeking bids for the replacement of the press box at Dorsey Park. Two options are provided: Option 1 includes a 20'x8'x8' press box on a 20'x8'x9' concrete storage area, and Option 2 includes an 18'x8'x8' press box on an 18'x8'x9' concrete storage area. Bids are due by October 22, 2025, and the project must be completed by May 31, 2026.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Ludlow village?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2025. Proposals should be submitted to: Ludlow Municipal Office, 37 Depot Street, PO Box 359, Ludlow, Vermont 05149 or emailed to bmcnamara@ludlow.vt.us. For questions, contact Nick Miele at (802) 228-2655.

Where can I find more RFPs from Ludlow village?

Civic IQ tracks all active and historical solicitations from Ludlow village. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Ludlow village for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Ludlow village in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nick Miele at (802) 228-2655. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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