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IFBCLOSED

Invitation for Bid

Willcox Unified District, AZ·School
Dec 18, 2025
Submission Deadline
Reported: Willcox Unified School District
Mark Bollard
(520) 384-8600
Willcox High School, 240 N. Bisbee Rd, Willcox AZ 85643
Submit at: Willcox School District Administration, 480 N. Bisbee Ave, Willcox, AZ 85643

Summary

This document is an Invitation for Bid (IFB) from the Willcox Unified School District for the remodeling and addition of a wrestling room at Willcox High School. It outlines the scope of work, submission requirements, and evaluation criteria for potential contractors.

Evaluation Criteria

Responsiveness, Responsibility, Price (most important factor after responsiveness and responsibility), Qualifications (Company Profile, AZ ROC license, Litigation and Complaints, Fingerprinting and Background Clearances, References), Bonding, Technical Submittals (Restatement of Work, Schedule)

Required Deliverables

Bid package (3 sets: 1 original, 1 copy, 1 electronic on USB), Signed Offer and Acceptance Form, Bid Pricing Submittal, Bid Bond, Performance Bond, Payment Bond, Subcontractor List, Questionnaire (Company Profile Information, References, AZ Construction License(s)), Confidential/Proprietary Statement, Conflict of Interest, Non-Collusion Statement (Notarized), Deviations and Exceptions, Certification of Insurance, Vendor Application, I.R.S. W-9 Form, Bid Package Label, Restatement of Work, Schedule (Based on Notice to Proceed through Substantial Completion)

Required Attachments

Geotechnical Report, Drawings and Specifications, Offer and Acceptance Form, Bid Cover Sheet (Checklist), Bid Pricing Submittal, Bid Bond Form, Performance Bond, Payment Bond, Subcontractor List, Questionnaire, Confidential/Proprietary Statement, Conflict of Interest, Non-Collusion Statement, Deviations and Exceptions, Certificate of Insurance, Vendor Application, I.R.S. W-9 Form, Bid Package Labels, Substitution Request Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Willcox Unified District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. Proposals should be submitted to: Willcox School District Administration, 480 N. Bisbee Ave, Willcox, AZ 85643. For questions, contact Mark Bollard at (520) 384-8600.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Willcox Unified District?

Civic IQ tracks all active and historical solicitations from Willcox Unified District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Willcox Unified District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Willcox Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mark Bollard at (520) 384-8600. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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