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IFBCLOSED

Chiller & Cooling Tower Cleaning And Disenfecting Services

City of Ripley, City of Ripley, MS·City
Feb 10, 2026
Posted Date
Mar 17, 2026
Submission Deadline
Reported: Mississippi Department of Finance and Administration
5 year term
Jackson, Mississippi
Submit at: 501 North West Street, Suite 1301-A Woolfolk Building, Jackson, Mississippi 39201 (for delivery) or PO Box 267, Jackson, Mississippi 39205 (for mail)

Summary

This Invitation for Bids (IFB) solicits bids from qualified, experienced, responsible, and financially sound Offerors to provide chiller and cooling tower cleaning and disinfecting services to the Mississippi Department of Finance and Administration (DFA) for the Office of Capitol Facilities. The contract will be for five years, effective June 1, 2026. Services include cleaning and disinfecting of 15 cooling towers and 8 chillers located in Jackson, Mississippi.

Evaluation Criteria

Responsiveness, responsibility, and lowest cost bid.

Required Deliverables

Chiller and cooling tower cleaning and disinfecting services, Official copies of licenses and certificates, Workers' compensation insurance certificates, Comprehensive general or professional general liability insurance coverage certificates, Photographs before and after services.

Required Attachments

Bid Cover Sheet (Appendix A), Bid Form (Appendix B), References (Appendix C), Release of the Bid as Public Record (Appendix D), Minimum Qualifications Confirmation, Acknowledgement of Amendments.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from City of Ripley?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. Proposals should be submitted to: 501 North West Street, Suite 1301-A Woolfolk Building, Jackson, Mississippi 39201 (for delivery) or PO Box 267, Jackson, Mississippi 39205 (for mail).

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Ripley?

Civic IQ tracks all active and historical solicitations from City of Ripley. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Ripley for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including City of Ripley in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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