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RFPCLOSED

Request for Proposals

Centennial School District 28J, OR·School
May 16, 2025
Posted Date
Jun 20, 2025
Submission Deadline
Reported: Centennial School District
Paul Southerton
(503) 762-3650
Northwestern Oregon
Submit at: paul_southerton@csd28j.org and 18135 SE Brooklyn St. Portland, OR 97236

Summary

This Request for Proposals (Solicitation) is to obtain competitive Proposals from qualified Proposers interested in the provision of Long-Range Facility Planning and Community Outreach Services.

Evaluation Criteria

Insurance Requirement, Firm Qualifications, Staffing and Key Personnel, Project Approach, Engagement Strategy, References, Price Schedule, Interview.

Required Deliverables

Long-Range Facility Plan, site plans, sketch renderings, project timeline, governance structure, facilities assessments review, strategic plan review, enrollment and capacity information, school boundary information, information and messaging support, culturally responsive engagement and outreach strategies, quantitative survey and qualitative focus groups, meetings with stakeholders, assistance with development and review of recommendations, finalized list and cost estimate of Bond projects, options and recommendations for underutilized facilities, meetings with School Board, CSD Staff, and stakeholders, reports and presentations.

Required Attachments

Proposer Certification, Independent Contractor Certification, Affidavit of Non-Collusion / Compliance With Tax Laws, Non-Conflict of Interest Certification, Proposer Responsibility Form, Proposer Reference Forms, Sample Contract.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Centennial School District 28J?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 20, 2025. Proposals should be submitted to: paul_southerton@csd28j.org and 18135 SE Brooklyn St. Portland, OR 97236. For questions, contact Paul Southerton at (503) 762-3650.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Centennial School District 28J?

Civic IQ tracks all active and historical solicitations from Centennial School District 28J. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Centennial School District 28J for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Centennial School District 28J in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Paul Southerton at (503) 762-3650. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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