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RFPCLOSED

Request for Proposals for Project Based Vouchers (PBVs)

Housing Authority of the city of Salem, Salem, OR·Local Housing Authority
Apr 24, 2021
Posted Date
May 17, 2021
Submission Deadline
Reported: Housing Authority of the City of Salem
Melanie Fletcher
503.373.3808
20 year term
Salem, Oregon
Submit at: 360 Church Street SE, Salem OR 97301

Summary

The Housing Authority of the City of Salem (SHA) is seeking proposals from owners, developers, or other qualified parties for the Project Based Voucher (PBV) program. This program aims to increase opportunities for low-income families by providing rental assistance to specific housing units. Proposals are requested for new construction and existing projects within Salem, Oregon.

Evaluation Criteria

Condition of Units, Supportive Services Plan, Resident Opportunity, Financial Stability, Owner/Manager Experience and Capacity, Tenant Selection, Readiness to Proceed, Site Visit

Required Attachments

Proposal Summary, Project Description, Project Narrative, Evidence of site control, Certification of compliance with local permits, zoning requirements, labor standards and Section 3, Lead based paint certification, Certification of compliance with HQS, Certification of accessibility, Proposed contract term, Description of building(s), Total unit count and number of units proposed for PBV, Chart of proposed PBV unit characteristics, Scope of work and scheduled construction date, Estimated completion date, Estimated date of occupancy, Proposed contract rents for each unit type, Utility responsibilities, Evidence of rent comparability, Relocation Plan, Current tenant information, Current operating budget or pro forma, Most recent financial audit, Proof of insurance, Proof of payment of property taxes, Disclosure of other governmental assistance, Owner Interests, Tenant screening criteria and tenant selection plan, Description of previous experience, Photos of proposed building, Map identifying location of services.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Salem?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 17, 2021. Proposals should be submitted to: 360 Church Street SE, Salem OR 97301. For questions, contact Melanie Fletcher at 503.373.3808.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Salem?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Salem. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 20 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Salem for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Salem in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melanie Fletcher at 503.373.3808. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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