Civic IQ
RFPCLOSED

City Hall East Wing Renovation

City of Sweet Home, City of Sweet Home, OR·City
Nov 13, 2025
Posted Date
Mar 26, 2026
Submission Deadline
Jason Ogden
(541) 367-8969
Sweet Home, OR
Submit at: 3225 Main Street, Sweet Home, OR, 97386

Summary

The City of Sweet Home is seeking proposals from qualified design-build firms to renovate the East Wing of City Hall for occupancy by the Community Services Consortium (CSC). The project involves converting an unfinished section into fully functional, ADA-compliant office and service space, including restrooms, kitchenette, HVAC, and other infrastructure improvements. The selected firm will be responsible for both design and construction phases.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Full Solicitation & Alerts Available

Access the full solicitation, attachments, and evaluation criteria — plus get alerted to similar RFPs before they're published.

Frequently Asked Questions

How do I respond to this RFP from City of Sweet Home?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. Proposals should be submitted to: 3225 Main Street, Sweet Home, OR, 97386. For questions, contact Jason Ogden at (541) 367-8969.

Where can I find more RFPs from City of Sweet Home?

Civic IQ tracks all active and historical solicitations from City of Sweet Home. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Sweet Home for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Sweet Home in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason Ogden at (541) 367-8969. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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