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Notice Of Request For Proposals For Food Service Management Services

Kalama School District, WA·School
Apr 22, 2024
Posted Date
May 31, 2024
Submission Deadline
Jennifer Steward
Kalama, WA
Submit at: Kalama School District, Attn: Jennifer Steward, 548 China Garden Road, Kalama, WA 98625

Summary

Kalama School District is seeking proposals from qualified Food Service Management Companies (FSMC) to operate and manage its food service program for the school year beginning September 1, 2024, with renewal options. The RFP outlines the scope of work, responsibilities, financial requirements, and submission guidelines.

Required Deliverables

General Information, Completed Certificate of Independent Price Determination, Certificate of Suspension and Debarment, Certification Regarding Lobbying, Financial Pro Forma, Proposal Cover Letter, Buy American Provision, Financial Terms, Menu Cycle

Required Attachments

Attachment A: CERTIFICATE OF INDEPENDENT PRICE DETERMINATION, Attachment B: SUSPENSION AND DEBARMENT CERTIFICATION, Attachment C: CERTIFICATION REGARDING LOBBYING AND DISCLOSURE OF LOBBYING ACTIVITIES, Attachment D: FINANCIAL PRO FORMA, Attachment E: PROPOSAL COVER SHEET, APPENDIX A: PROGRAM INFORMATION, APPENDIX B: KALAMA SCHOOL DISTRICT “21-DAY CYCLE MENUS”, APPENDIX C: LOCATIONS TO BE SERVED, APPENDIX D: REVENUE/EXPENDITURES FOR FRESH FRUIT AND VEGETABLE PROGRAM (FFVP), APPENDIX E: MINIMUM FOOD SPECIFICATIONS

Required Staffing Roles

Kalama Elementary - Kitchen Lead, Kalama Elementary - Kitchen Assistant Lead, Kalama Elementary - Kitchen Assistant (2), MS/HS – Kitchen Lead, MS/HS Kitchen Assistant Lead, MS/HS Kitchen Assistant (2)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Kalama School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 31, 2024. Proposals should be submitted to: Kalama School District, Attn: Jennifer Steward, 548 China Garden Road, Kalama, WA 98625. For questions, contact Jennifer Steward.

Where can I find more RFPs from Kalama School District?

Civic IQ tracks all active and historical solicitations from Kalama School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Kalama School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Kalama School District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jennifer Steward. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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