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RFP 22-22056tm Division Wide Area Network Services

Hampton City Public Schools, Hampton, VA·School
Oct 12, 2021
Posted Date
Dec 10, 2021
Submission Deadline
Tammy Martin
(757) 727-2205
5 year term
60 months duration
Hampton, Virginia
Submit at: Hampton Procurement Office at 1 Franklin Street, Ste 345, Hampton VA 23669

Summary

Hampton City Public Schools is seeking proposals from qualified firms to provide division-wide area network (WAN) services. The services include turnkey installation, operation, and maintenance of WAN services to all HCS locations to enable students, teachers, and administrators to access network resources and the internet. The RFP details requirements for bandwidth, service levels, security, and technical support.

Evaluation Criteria

Proposal Merit (5%), Technical Merit (30%), Proposer Merit (10%), Delivery Merit (10%), Cost (40%), Minority/Woman Owned Service/Disabled Veteran Owner (5%).

Required Deliverables

Division Wide Area Network Services, Including installation, Operation, And maintenance.

Required Attachments

Attachment B: Background Certification, Attachment C: Minority / Woman Owned Programs, Attachment E: Bid Bond.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hampton City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2021. Proposals should be submitted to: Hampton Procurement Office at 1 Franklin Street, Ste 345, Hampton VA 23669. For questions, contact Tammy Martin at (757) 727-2205.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hampton City Public Schools?

Civic IQ tracks all active and historical solicitations from Hampton City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hampton City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hampton City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tammy Martin at (757) 727-2205. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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