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Recycling Market Development Grant Announcement And Request For Proposal (rfp) Guidelines

Illinois Indiana Department of Environmental Management, Indianapolis, IN·State
May 07, 2025
Posted Date
Jun 18, 2025
Submission Deadline
Reported: Indiana Department of Environmental Management
Grant Manager
18 months duration
Indiana
Submit at: Online via State Webform 56936

Summary

Indiana Department of Environmental Management (IDEM) is seeking proposals for the Recycling Market Development Program (RMDP) to fund projects that enhance recycling markets, education, and collection efforts. Grants range from $50,000 to $500,000 with a 50% cash match requirement.

Evaluation Criteria

Conformance with goals and priorities of RMDP, Need for the proposed work, Appropriateness of budget, Integration with management efforts, Integration with prior and concurrent work and capacity-building for future work.

Required Deliverables

Progress reports, Final report, Annual report (Re-TRAC Connect), Print materials and signage recognizing funder, Project data.

Required Attachments

Cover Page (State Webform 56936), Proposal (Project Description/Scope of Work, Past Performance Narrative, Cash Match with proof of funds, Detailed Budget Narrative with table and quotes), Supporting Documentation (Business Plan for equipment purchases, quotes for all purchases, optional letters of support, partnership agreements, project flow diagrams, location maps).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Illinois Indiana Department of Environmental Management?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2025. Proposals should be submitted to: Online via State Webform 56936. For questions, contact Grant Manager.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Illinois Indiana Department of Environmental Management?

Civic IQ tracks all active and historical solicitations from Illinois Indiana Department of Environmental Management. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 18 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Illinois Indiana Department of Environmental Management for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Illinois Indiana Department of Environmental Management in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Grant Manager. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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