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Request for Proposal For Special Benefit Assessment Engineering Study

Irish Beach Water District, Manchester, CA·Utility District
Nov 14, 2022
Posted Date
Dec 06, 2022
Submission Deadline
Heather Hackett
707-782-8690
Manchester, CA
Submit at: P.O. Box 67, Manchester, CA 95459

Summary

The Irish Beach Water District is seeking proposals for professional services to conduct an independent study and prepare an engineering report for a Proposition 218 balloting procedure to approve assessments for water system improvements. The project includes analyzing existing data, recommending facilities replacements, preparing expense projections, and developing a legally defensible assessment structure.

Evaluation Criteria

Demonstrated competence and professional qualifications, experience in similar services, understanding of work requested, quality and responsiveness of proposal, background and related experience of assigned individuals, Total Project Price

Required Deliverables

Engineering report, preliminary draft report, final draft report, final Engineer's Report

Required Attachments

Attachment A – Preliminary Project List, Attachment B – Guidance for the Engineering Firm

Required Staffing Roles

Project Manager, Principal Engineer, Additional Personnel

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Irish Beach Water District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 6, 2022. Proposals should be submitted to: P.O. Box 67, Manchester, CA 95459. For questions, contact Heather Hackett at 707-782-8690.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Irish Beach Water District?

Civic IQ tracks all active and historical solicitations from Irish Beach Water District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Irish Beach Water District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Irish Beach Water District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Heather Hackett at 707-782-8690. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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