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IFBCLOSED

REQUEST FOR BID

Pike County, Pike County, AL·County
Nov 07, 2022
Submission Deadline
Reported: Pike County Commission
McKenzie Wilson
(334) 566-6374
1 year term
Pike County, Alabama
Submit at: Pike County Commission Office 900 South Franklin Drive, Troy, Alabama 36081

Summary

Pike County Commission is soliciting sealed bids for a Hosted Phone System. Bids will be received until Monday, November 7, 2022, at 10:00 a.m. The bids will be opened at the County Commission Chambers at the same time and date.

Evaluation Criteria

lowest responsive and responsible bidder, price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other objective and accountable factors.

Required Deliverables

Hosted Phone System

Required Attachments

current catalog or model specification document, Bid Proposal Form, warranty statement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Pike County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2022. Proposals should be submitted to: Pike County Commission Office 900 South Franklin Drive, Troy, Alabama 36081. For questions, contact McKenzie Wilson at (334) 566-6374.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pike County?

Civic IQ tracks all active and historical solicitations from Pike County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pike County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Pike County in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is McKenzie Wilson at (334) 566-6374. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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