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Proposed Scope of Work for the John Day WWTP, Final Design and Construction Engineering

City of John Day, City of John Day, OR·City
John Day

Summary

This document outlines the proposed scope of work for engineering services related to the John Day Wastewater Treatment Plant (WWTP) project. It details various tasks including project management, engineering design, geotechnical investigations, and construction administration.

Required Deliverables

Monthly invoices and project updates, Kick-off meeting agenda and minutes, QA/QC review of project deliverables, Draft Basis of Design Report (BDR), BDR Drawings, Site Buildings programming workshop, 30% Design Drawings, 30% Design Technical Specifications Table of Contents, 30% OPCC, 60% Design Submittal, 60% Engineer's Estimate, 90% Design Submittal, 90% Engineer's Estimate, Final Design Submittal, Geotechnical report, Telemetry and SCADA Controls ACS design, Survey CAD drawings, 1200-C Permitting data, Pre-proposal/pre-bid agenda, PowerPoint slides for pre-proposal/pre-bid conference, Summary of Bid Tabulations, Recommendation of Award, Conformed drawings and specifications, Construction administration duties, Daily inspection logs, Material review for quality assurance, Quantity tracking for onsite and installed products, Review of monthly invoicing from the contractor, Written report noting deficiencies and remaining items, O&M Manual, Attendance at meetings and written correspondence for DEQ compliance.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of John Day?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

Where can I find more RFPs from City of John Day?

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What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of John Day for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of John Day in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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